Last Updated: September 2021
The Data Protection Act gives individuals, known as data subjects, certain rights with regards to their personal information.
This document contains further details into the rights of data subjects under the General Data Protection Regulation.
If you wish to contact the airport to exercise any of these rights, or to ask for a copy of any information we may hold on you, please contact us at [email protected]. You may also use the Data Subject Access Request Form.
We will need to see proof of ID, to ensure that when we provide your personal information, we are satisfied we are sending it to the right person.
We ask for passport or driving license, if you do not have a copy of either of these, then we require 2 forms of non-photogenic ID, such as a council tax bill or bank statement. These need to be dated within the past 6 months.
We also ask for information to allow us to locate what it is you wish to have a copy of, if we need you to clarify this further, we will contact you.
Once we have this information your personal data will be supplied to you within 1 month, as the law stipulates.
Data Subjects Rights Information
This information is to explain the Data Subject Rights that all London Biggin Hill Airport customers have with regards to the personal information we hold on you.
The following is a brief guide to help you understand those rights and decide if you wish to exercise them and how to do so. All the data subject criteria, which we have tried to explain in an easy and informative way. However, if you wish further clarification or have any questions, please contact us on [email protected].
Right to be informed
Your rights start with a privacy notice or fair processing notice as it is sometimes called. Under data protection law all organisations at the point they collect your personal information, must provide a privacy notice to you. These notices have a set of required information we need to tell you about. If you are interested in seeing the information that we are required to tell you, you can look at the Information Commissioners Office website by clicking here Your data protection rights | ICO.
If you have provided London Biggin Hill Airport with your information and not received a privacy notice or a link to one, please contact us on [email protected].
London Biggin Hill Airport is also required to give you a fair processing privacy notice when it collects your information from another source, where it is possible to do so.
Right of Access (Subject Access Request)
If you wish to know how an organisation is using your personal information you can put a request in writing to that company and they need to provide you with the following, within 1 month of your request. However, there are lawful reasons to which an organisation can refuse or only partially answer your request but they are required in most cases to tell you the reason why they are holding your information. You are entitled to the following information;
- The purpose of holding your information i.e., what it is being used for
- The categories of information held
- The recipients i.e., who the information is being shared with
- How long the information will be kept for
- The details of the rights listed in this guidance
- The right to lodge a complaint with the ICO
- Where the information was gathered from if not you
- If automated decision making, including profiling is being used on your information and
what the significance and consequences of that is to you
- A copy of the information held on you
Right to rectification
You have the right to request that any inaccurate information regarding you is rectified, or have incomplete data held about you completed.
Right to erasure
You have the right to have information deleted if the following grounds apply;
- Your personal information is no longer required for the purpose it was collected
- You withdraw consent, if you gave consent in the first place and there is no other legal
grounds for processing
- If you object to the processing and there are no overriding grounds to continue
- Your information has been unlawfully processed
- Your information is required to be deleted in line with any other UK laws
- Your information is being processed for information society services
Right to restriction of processing
You have the right to request processing of your information is restricted in some circumstances. This means an organisation must stop using your information whilst an investigation is conducted. This can be requested for the following reasons;
- If you contest the accuracy of the information about you
- The processing is unlawful
- The organisation no longer needs your information but you need them to keep it, not
use it, to defend a legal claim you may have
- You have objected to the use of your information and the organisation has restricted
processing whilst they decide if your objection should be upheld
- Notification obligation regarding rectification or erasure of personal information or
If an organisation agrees that rectification or erasure of your personal information needs to happen, they are also obligated to notify any other organisations that your information has been shared with to do the same, unless it is impossible to do so or involves disproportionate effort.
Right to data portability
This gives you the right to receive your information in machine readable format, or ask for it to be passed onto another organisation where all the following is in place.
- Your personal information is being used based on your consent or for fulfilling a contract with the organisation. Your privacy notice will inform you if this is or is not the case
- Your information is carried out by automated means, this means it is carried out electronically on a computer or similar
Right to object
You have the right to object to processing of your personal information if it is being processed under a legal basis of public task or legitimate interests. Your privacy notice will tell you if these are the grounds for it being used. Unless the organisation can provide compelling grounds for the continuation of that processing, they must stop.
Automated decision making, including profiling
You have the right not to be subject to a decision based solely on automated processing, which produces legal effects or that significantly affects you.
This won’t apply in the following circumstances;
- If it is necessary to enter into a contract with an organisation
- If it is required law